Teacher Absence/OnCall Assistant - Web Version Pete Self     -       PeteSelf@NesterenkoSoftware.com

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Note: 'Teacher Absence/OnCall Assistant' is also known as 'OnCall Assistant'

This page explains the 'Web' version of the Teacher Absence/OnCall Assistant.

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(FYI - The 'original' version of this app is the MS Access version of the Teacher Absence/OnCall Assistant app. To view information regarding the 'original' version of the Teacher Absence/OnCall Assistant app, click here to go to a different page.)

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July 21 2023 ... I am finally getting around to getting some information here.

The 'Teacher Absence/OnCall Assistant' app is fully-functional and currently in use. Schools using the app include Aspen®, PowerSchool® and Edsby® schools.
The app functions the same as the MS Access version of the app.

The app draws in Teacher Assignment data easily extracted from existing Aspen® and PowerSchool® reports (so no data-entry is required). Note: Edsby school requires some manual data-entry of the Teacher Assignments.

For now, I will include some screen shots which will, hopefully, demonstrate the essential look, feel and functionality of the app.

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Order of things below:
Login Screen
Menus Display all 'Menus' - DailyRoutine, SchoolSetup, CalendarSetup, TeacherImportAndSetup, DisplayVarious, Help
Daily Routine - Assign 1st Absent Teacher, then Assign Coverage - OnCall Teachers for P1 and P2 - Supply Teacher for P4
Daily Routine - Assign 2nd Absent Teacher, then Assign Supply Teacher to cover all day P2 P3 P4
Daily Routine - Display the 'Absent/OnCall Report' - 2 Teachers Absent
Daily Routine - Assign 3rd Absent Teacher, then adjust partial Coverage needed, Then Assign OnCall Teachers
Daily Routine - Various Reports: 'Absent/OnCall Report', 'OnCall Slips' , Supply Teacher Assignment Sheets etc.

I will add more here soon

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Login Screen:

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Menus - DailyRoutineMenu

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Menus - SchoolSetupMenu

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Menus - CalendarSetupMenu

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Menus - TeacherImportAndSetupMenu

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Menus - DisplayVariousMenu

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Menus - HelpMenu

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DailyRoutine

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Menus - DailyRoutineMenu

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Daily Routine - EnterEditAbsOC
Enter/Edit Abs/OC Screen

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Daily Routine - SelectAbsentTeacher
Select BathgateAndy (Andy Bathgate) as Absent Teacher, then Click 'Add Absence'

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Daily Routine - AbsentTeacherAdded
Andy Bathgate Absent - next assign Coverage - either OnCall Teacher or Supply Teacher

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Daily Routine - AssignOnCallTeacher
Select SilkyAndrew- (Andrew Silky) to provide coverage P1 1st Half, then Click 'Update'

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Daily Routine - OnCallTeacherAssigned
Andrew Silky assigned to cover P1 1st Half

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Daily Routine - OnCallAssignedToOtherPeriods
Other OnCall Teachers assigned to P1 2nd Half, P2 1st Half, P2 2nd Half

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Daily Routine - AssignSupplyP3
Select $HorvathBron (Bronco Horvath) to cover P3 1st Half and P3 2nd Half, then Click 'Update'
Note - TeacherID
     Regular Teachers: 12 Characters - made up of up to 9 characters of LastName plus up to 3 characters of First Name
        eg. Margaret Muldoon --> MuldoonMarga or Debbbie McGillicutty --> McGillicuDeb
     If LastFirst is less than 12 characters, then filled with '-'
        eg. Ace Plane --> PlaneAce---
     Supply Teachers - The TeacherID is prefixed with '$'
        eg. Bronco Horvath --> $HorvathBron or Eric Nesterenko --> $NesterenkEr

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Daily Routine - SupplyAssignedP3
Bronco Horvath (Supply Teacher) assigned to P3 both halves.

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Daily Routine - 2ndTeacherAbsent
WatkinsDavid (David Watkins) is another absent teacher

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Daily Routine - AssignSupplyAllDay
Assign Supply Teacher ThorntonBil (Bill Thornton) to cover all periods needing coverage (P2 P3 P4) in the 'Supply' DropDown, then Click 'Update'

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Daily Routine - SupplyAssignedAllDay
This shows $ThorntonBil covering WatkinsDavid all day.

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Daily Routine - OnCallReport_2AbsentTeachers
This is the 'Absent/OnCall Report' (suitable for Posting or Distributing) - so far - 2 Absent Teachers

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Daily Routine - 3rdTeacherAbsent
HoldenCyd--- (Cyd Holden) needs coverage Period 3 while she sets up for P4 Assembly
    and used the 'Note (Public)' field to explain that Cyd is setting up for Assembly

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Daily Routine - AdjustCoverageNeeded
Adjust since Coverage not needed P1 and P2 - UnCheck "Covg Req'd" boxes for P1 and P2, then Click Update

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Daily Routine - AdjustedCoverageNeeded
Now need coverage only Period 3 - P1 and P2 are grayed-out.

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Daily Routine - CoveragePeriod3
Assigned Coverage Period 3 - Steve Dempsey 1st half, Cecily Barton 2nd half - and used 'Notes' field to explain Students writing Test etc.

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Daily Routine - OnCall Report 3 Absent Teachers
Daily OnCall Report - Note - Shows Absence Explanation and uses the 'Notes' Field to explain 'Students writing test etc.'

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Daily Routine - Daily Reports - OnCallSlips
Daily OnCall Slips - Summary followed by One Page for each OnCall Teacher - Possibly put slip in Teacher Mailbox (If that is still a thing?)

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Daily Routine - Daily Reports - Supply Teacher Assignment Sheets
Supply Teacher Assignment Sheets - Summary followed by One Page for each Supply Teacher - Typically hand to Supply Teacher when they arrive at school, along with Lesson Plans etc.

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Daily Routine - Daily Reports - Upcoming Absences/OnCalls
Upcoming Absences/OnCalls - Handy to View/Verify any Absences that have been entered for future dates.

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Daily Routine - Add/Edit Supply Teachers
Add or Edit Supply Teachers, Adjust Availability

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Daily Routine - Edit Teacher OnCall Availability
Teachers typiclly available for OnCalls on their Prep. But exceptions to that eg. Dept Heads etc.

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Daily Routine - View Teacher Table

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Menus - SchoolSetupMenu

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School Setup - Edit School Setup

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School Setup - Edit Daily Period Schedules

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School Setup - Edit Absence Types

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Menus - CalendarSetupMenu

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Calendar Setup - Edit Non-Instructional Dates

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Calendar Setup - Edit Daily Schedule Code

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Calendar Setup - Edit Day 1 Day 2

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Calendar Setup - View School Calendar Table

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Menus - TeacherImportAndSetupMenu

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Import MasterSchedule.csv file which contains Teacher Assignments

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Import Screen

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Select MasterSchedule.csv File

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Upload MasterSchedule.csv File

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Upload/Import Finished - Some Messages

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View Teacher Table to check that all looks correct

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Menus - DisplayVariousMenu

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View Absence Table - All Year

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View OnCall Table - All Year

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Menus - HelpMenu

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