OSCAnews - Timetabling Support Software

Pete Self     -       peteself@nesterenkosoftware.com

Scroll down for much more info... App Description, Sample Report, Brief Video...
2018-19 'Course Request/Sectioning/Staffing/Timetabling' Process
Apps and Pricing (Same as in past years)

Timetable Assistant Application - $200 +HST - yearly school license - This app aids the Timetabling process by taking extracted Master Schedule data and displaying it in a multitude of available reports which allow the user to 'see' the current state of the Master Schedule in a two-dimensional grid and analyze course placement by Semester/Block, course loads, simulated loads, courses by Department, courses by Pathway, courses by Teacher, courses by Room etc. No data entry required. The process of timetabling within your Master Schedule Builder is done the same as usual. The reports are also helpful in communication/discussions possibly with Department Heads etc. The app is very useful to Guidance and Administration throughout the school year.
Two-Minute video: Watch

Course Request Tally and Sectioning Assistant Application - $60 +HST - yearly school license - many Nesterenko users also use this app. This app is used during the period of time (March-April) when analyzing course requests and determining number of sections etc. The app takes extracted Course Request Tally data and provides a variety of analysis reports. The user enters the number of sections of each course. A variety of detail and summary reports are provided which help as the user moves toward paring-down the number of hoped-for sections to eventually match the FTE assigned by the School Board. Reports are also helpful if discussion with Department Heads is required. A the end of this process, reports provide the necessary information for entering sections into the Master Schedule Builder.
Two-Minute video: Watch

Course Request Verification Assistant Application (generates a Course Request Matrix Report and other reports) - no charge - sent to all users. Reports allow the users to scan course requests by student to ensure the correct number of requests were made etc. Also, the Course Request Matrix Report is a great help during the timetabling process, especially when tweaking course placement.
Three-Minute video: Watch

FYI - Currently developing a 'Web' version of the Timetable Assistant Application. Experimental at this point.
Experimental 'Web' Version of the Timetable Assistant Application
The Timetable Assistant application is a great aid to the Timetabling process and helps manage the Master Schedule throughout the year.
    - Generates a 'visual' 2-dimensional Master Schedule Report with a few mouse-clicks by importing your
       current Master Schedule data.
    - No data-entry is required.
    - Highlights problem areas - Courses Over Maximum, Small Classes, etc.
    - Also generates many other critical reports: Teacher Limear, Room Linear, Available Seats, Capacity,
       Master Schedule by Department, Master Schedule by Pathway (C, D, P, M, U etc.)
    - Results of each 'Simulated Load' can be viewed in 2-dimensional reports and analyzed.
    - Used by Timetablers in the spring and also used throughout the year by Guidance and Admin.
     (The software is an MS Access application file. No Software installation required other than to have MS Access installed.
      MS Access is a component of MS Office and is readily available in your school.)
The most commonly used report within the Timetable Assistant application is the Master Schedule Report which takes data imported from the Master Schedule by Course Section Report and displays it in the following easy-to-read, grid-like report. There are many other reports but this is the most-commonly used report. A few mouse clicks and the user has the latest Master Schedule in this format. Click on report for a printable pdf version.
Master Schedule Report - with explanations:
Master Schedule Report:
The following brief video explains the Timetable Assistant Application:

Use the menu at the top of the page to see information regarding other applications available: Course Request Tally and Sectioning Assistant, etc.
Timetable Assistant Application - Watch 'General Use' Video (links to different page)
Timetable Assistant Application - Watch 'Timetabling Functions' Video (links to different page)
Timetable Assistant Application - $200 + HST (one-year school license.)
Yours to try for a few of weeks. No obligation. And I will provide an over-the-phone tutorial to get you started, if you wish.
Use the application with your current-year Master Schedule to become familiar with it's use. Then you would be ready to use the appication when you begin building next year's Timetable.
I will send you the application via email. It only takes a minute to save and launch the MS Access Application file.
Email any questions. Or if you would like to discuss the application, I'd be happy to call you.
If someone else in your school is responsible for building the Timetable, please pass on this link to that person.
More information regarding the Timetable Assistant Appplication (links to different page)
'Virtual Tour' of the Timetable Assistant Application.
The Virtual Tour allows you to explore the Timetable Assistant Application as if you were actually using it.
Unlike a video, this Tour will allow you to explore the app for yourself.
Click here to take the 'Virtual Tour' of the Timetable Assistant Application.