Attendance Assistant ApplicationPete Self - peteself@nesterenkosoftware.com |
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Scroll down for much more info...
If you are wondering where to start looking for information, start with this report. View this sample report to get a sense of what this app will provide for you. Print it and show to colleagues.
Click here to view Sample Attendance Assistant Reports - mini brochure.
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Attendance Assistant Application - Used by Gudance, VPs, Student Success teams
(This page order - click or scroll down) 1. Introduction 2. Sample Reports 3. Pricing 4. Videos 5. Frequently Asked Questions 6. Help (Link to another page to view various Help topics) |
Attendance Assistant Application - various reports and explanations:
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For any of these applications, I will email you a no-charge, fully-functional evaluation version of the software and, if you'd like, give you an 'over-the-phone' demonstration of the software. Because there is no installation required and no data-entry required, it is very easy to get started. No commitment to purchase before you try it. These apps are used by schools using Trillium©. The apps generally manipulate data extracted from existing Trillium© reports. The reports generated by these apps save you time, allow you to do your job more efficiently and allow you to serve the needs of the students better. The apps are used throughout Ontario.
1. Introduction - Attendance Assistant
This is a Microsoft© Access application file which requires no installation, other than to have Microsoft© Access installed on your computer.
Data is imported from Trillium© the 'Consecutive Days Absent Report', the 'Student Directory Report' and the 'Parent Mailing Labels Report'.
The Attendance Assistant application has two main components:
- The first component allows the user to analyze and summarize student absences. This is the most-used component.
- The second component allows the user to quickly generate individualized 'Attendance' Letters which can then be sent home.
This component is used by schools who routinely send home 'Attendance' Letters to parents.
If it is a routine school practice to send home letters, then this app will save countless hours and generate
very nice custom letters.
If this component is used, I will send an MS-Word Mail-Merge Letter document template which can be customized.
2. Sample Reports - Attendance Assistant
The app contains many reports.
All Absences sorted by Name, Grade, Number of Absences. Same but grouped by VP if more than 1 VP.
User can also select a minimum number of absences and display the same reports as above but limited to studenst with only a selected number of absences in any course.
Click on any of the following to get a sense of the reporting available:
All Students
All Students - Sorted by Name
All Students - Grouped by Grade
All Students - Sorted by Total Classes Absent Great report to find students with biggest Attendance issues.
(The next 3 are same as previous 3 reports, but if more than 1 VP)
All Students - Grouped by VP, Sorted by Name, if more than 1 VP.
All Students - Grouped by VP, Grade, if more than 1 VP.
All Students - Grouped by VP, Sorted by Total Classes Absent, if more than 1 VP. Great report to find students with biggest Attendance issues.
Selective Reports - Can identify a minimum # of Classes Absent - Examples here use '6 Absences'
Selective - At Least 6 Absences - Sorted by Name
Selective - At Least 6 Absences - Grouped by Age
Selective - At Least 6 Absences - Grouped by Grade This is most-used report. Used by Student Success teams to focus on a limited number of students.
Selective - At Least 6 Absences - Sorted by Total Classes Absent
(The next 4 are the same as previous 4 reports, but if more than 1 VP)
Selective - At Least 6 Absences - Grouped By VP, Sorted by Name
Selective - At Least 6 Absences - Grouped By VP, Age
Selective - At Least 6 Absences - Grouped By VP, Grade This is most-used report, if more than 1 VP. Used by Student Success teams to focus on a limited number of students.
Selective - At Least 6 Absences - Grouped By VP, Sorted by Total Classes Absent
'Attendance Letters' - Letters can be generated to be sent home
The functions to generate 'Attendance' Letters include a few steps and ultimately generate letters such as the following:
Attendance Letters
Labels for Attendance Letters
Summary Report By Grade showing information which will appear on 'Attendance Letters'
Summary Report By Name showing information which will appear on 'Attendance Letters'
3. Pricing - Attendance Assistant
Email to request a free evaluation version of the software. The evaluation version is fully-functional. Included also is an over-the-phone
discussion/demonstration/tutorial which will teach you how to use the software.
No setup or initial data-entry would be required by the user.
The software purchase is a yearly licence.
Price of the software is $150.00 for a one-year school licence.
Contact to discuss a Board-wide license.
4. Instructional Videos - Attendance Assistant
Scroll down to view Instructional Videos...
a. Attendance Assistant - Introduces the Application and explains the use of a variety of reports
that can be used to analyze and summarize student absences.
b. Attendance Assistant - Explains how to generate individualized 'Attendance' letters that can be printed and sent home.
The process uses a mail-merge letter which works in conjunction with the application.
c. Attendance Assistant - Explains other specific functions: Files Overview; Special cases; Additional 'Letter1' functions;
'Letter2' tab; 'Help' tab, etc.
a. Attendance Assistant Application - Introduction and General Use
(Note: This is an 'older' video which will be updated.)
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Introduces the Application and explains the use of a variety of reports that can be used to analyze and summarize student absences.
Video topics include: Click here to view the Attendance Assistant application - mini brochure. Back to Top of Page |
b. Attendance Assistant Application - 'Connect Letter to Data Source and Mail Merge':
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How to connect the AbsenceLetter1.doc to the Attendance Assistant application and perform a Mail Merge
Video topics include: 0:00 - Attendance Assistant Application - Connect Letter and Mail Merge 0:10 - Students Already Selected 0:28 - Launch AbsenceLetter1.doc 0:43 - Connect to Data Source 1:04 - *If screen appears, select OLE DB Database files 1:18 - Letter1 - AbsenceLetter1MailMergeQuery 1:28 - New 2014 - Multiple VPs 1:45 - Use 'Preview Results' Toggle Button - And Advance through students 1:55 - Click Save to remember the 'connection' 2:04 - Perform Mail Merge 2:10 - New document with one page for each student 2:45 - Re-Launch letter to demonstrate 'connection' is remembered 2:58 - Connection process also used to connect different letters and at start of new year 3:20 - Good Day Click here to view the Attendance Assistant application - mini brochure. Back to Top of Page |
c. Attendance Assistant Application - Generate 'Attendance Letters' :
(Note: This is an 'older' video which will be updated.)
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Explains how to generate 'Attendance Letters' to be mailed
Video topics include: Click here to view the Attendance Assistant application - mini brochure. Back to Top of Page |
d. Attendance Assistant Application - Other Settings, Configuration etc.
(Note: This is an 'older' video which will be updated.)
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Explains Other Settings, Configuration etc.:
Video topics include: Click here to view the Attendance Assistant application - mini brochure. Back to Top of Page |
5. Frequently Asked Questions - Attendance Assistant
Why is the application so helpful?
Monitoring Attendance can be an overwhelming task. This app allows the user to generate simple, concise linear reports which can typically display a school's main attendance issues on a couple of pages. And if your practice is to send 'Attendace Letters' home, this app can generate Attendance Letters in a matter of minutes. The savings in labour to perform this task is incredible.
So, the application doesn't actually change any data? Correct. The application simply takes the existing Consecutive Days Absent/Late data and manipulates the data in a variety of ways so that the user can display the data simply and concisely.
Where does the data come from?
The application displays the data extracted from the Consecutive Days Absent/Late Report. The process of extracting this data and importing into the application takes less than a minute.
Do I have to enter any data?
No. There is no data entry required from the user.
Will the app work for any school setup?
The app has been able to handle any school setup encountered thus far.
Suppose I want to try it. How soon will I get the app and be viewing my Attendance data with it?
I can send you the app today and you can be viewing your Attendance data today. Easy setup.
How do I get the app?
Contact me and I will send you a fully-functional, no-obligation version of the application for you to try. Try it free for a month (or we can discuss time-frame).
I might need a little help getting started. Although you are welcome to work through the startup on your own, what typically works best is that I will phone you and lead you through getting the app launched and provide a brief orientation of the app. During that session, you will import your Attendance data from the Consecutive Days Absent/Late Report and see the various available reports. You will also use the many selective functions that are so powerful when analyzing Attendance.
What type of program is it?
The application is an MS Access® application file which requires no installation. No other IT support is needed to run the app. For those unfamiliar with MS Access®, think of the application as a fancy spreadsheet file. MS Access® is a component of MS Office®.
Is the program difficult to use?
No. The various functions and reports are all easily selected from a menu. No knowledge of MS-Access is needed.
Will it work with any School Management System?
The application is currently for schools using Trillium®. But if you use another SMS and are interested, contact me and we can determine if it can be configured for your SMS.
6. Help - Attendance Assistant
Click here to view various Attendance Assistant Help Topics
Email to request the Attendance Assistant application
Pete Self