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TimeTable (Master Schedule) Assistant ApplicationPete Self - peteself@nesterenkosoftware.com |
Click this link and take a few minutes to watch a brief video which provides an overview of the Timetable (Master Schedule) Assistant Application and how it can help you.
These reports will help the Timetabling and Guidance Counselling process - these are just a few reports available - there are many others - Master Schedule Report (Notice the highlighting on 'At Max' or 'Over Max' courses.) and Master Schedule - Courses At Maximum or Over Maximum and Master Schedule - Courses With Low Enrolment and specifically for Timetabling Master Schedule - Showing Load Totals and Section Counts by Grade and ability to display 'Simulated Load' values Master Schedule - Simulated Grade 9 Group Load - Class Load Values and Number of Requests and Teacher Linear Report and Room Linear Report
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TimeTable (Master Schedule) Assistant Application - Used by Guidance Counsellors daily throughout the year and by Timetablers during April-June. Also by Admin.
(This page order - click or scroll down) 1. Introduction 2. Sample Reports (Link to another page to view reports) 3. Application Use 4. User Setup/Configuration Questionnaire 5. Pricing 6. Video (Link to another page to view video) 7. Frequently Asked Questions (Link to another page to view FAQ) No data-entry required - all data is imported from the Master Schedule Report with a couple of mouse clicks. |
Timetable (Master Schedule) Assistant - various reports and explanations:
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For any of these applications, I will email you a no-charge, fully-functional evaluation version of the software to you and, if you'd like, give you an 'over-the-phone' demonstration of the software. Because there is no installation required and no data-entry required, it is very easy to get started. No commitment to purchase before you try it.
1. Introduction - Timetable (Master Schedule) Assistant
The application takes the 'Master Schedule by Course Section' Report data and presents it in a 'visual' manner.
It provides invaluable reports and analysis tools which are used by a variety of users throughout the entire school year - Guidance Counsellors,
Timetabling groups, Administrators.
Although there are many reports, the most-used report is the Master Schedule Report. Take a look at it. I believe it speaks for itself.
If you are a Trillium® user and are visiting this site for the first time, click here to view the
sample Master Schedule Report. (Notice the highlighting on 'At Max' or 'Over Max' courses.)
I believe that you will immediately see how this report (and there are many, many other reports) can help you in many ways.
The application allows you to import data extracted from the Trillium® Master Schedule by Class or Course Section Report and display the
above report. The entire process takes a matter of seconds.
Generally, when a Guidance teacher sees this report for the first time, they have quite a strong reaction - "I spend hours creating that
report manually every night during the busy counselling periods of time such as September and January-February".
It is very satisfying when I show them how easy it is to generate this report and how often they can get a 'fresh' report with updated data
(class sizes). And the reaction of Timetablers is similar.
If displaying your school's timetable in this format would help users in your school, take a closer look at the sample reports and videos below.
This is a Microsoft® Access application file which requires no installation, other than to have Microsoft® Access
installed on your computer. No data-entry is required. Data is imported from the Trillium® 'Master Schedule by Course Section' Report.
2. Sample Reports - Timetable (Master Schedule) Assistant
Click here to go to another page to view TimeTable (Master Schedule) Assistant Sample Reports
A multitude of reports are available.
3. Application Use - Timetable (Master Schedule) Assistant
The Master Schedule Report provides a 'visual' display of the timetable in a grid - Periods from left to right
and Grades from top to bottom. A main goal when developing this application was to display a typical
4 or 5-period, 2 semester school onto the width of one page. Schools with unique timetables can also be
accommodated on more than one page width-wise. The main information displayed are Course Code, Section and Size.
This report also provides various symbols and flags for analysis.
Combined courses are identified. As well, courses that are
'over' ‡ the prescribed Maximum size or 'at' † the Maximum size are flagged.
Courses with low enrolment are noted •.
Courses appearing in more than one period, such as double-credit tech courses are noted.
Unique courses scheduled into a special timeslot such as an Instrumental Band which might gather before school
and might be scheduled into AM rather than a regular block, are noted as appearing on the report in
a period other than when they actually occur.
During the timetable creation period, the application provides absolutely essential 'visual' reports that
are used by the timetabling group as the Master Schedule is built.
A separate tab on the Main Menu provides the tools and reports that are used by the timetabling group.
Among the differences here are Course Counts and Class Load by Period and Grade.
The Guidance department uses the Master Schedule Report throughout the entire year,
but relies on it very heavily during the busy counselling periods during January/February and June/September.
School administration use the application for a variety of purposes, especially to monitor high
or low class sizes - 'hotspots'.
High-enrolment classes can be monitored closely with respect to any collective agreement maximums;
As well, during Semester 1, often changes are made to the Semester 2 timetable - perhaps a
low-enrolment course is cancelled, or teaching staff changes for a variety of reasons, or
additional staffing is received. The reports provide the necessary visual analysis to help identify
where these changes should be made.
School-board staffing committees can easily analyze each school timetable. This is typically done
as school timetables are completed and possibly submitted for discussion.
If the collective agreement contains maximum size language, there are special reports included which identify courses that may be over these maximums.
These reports can be used during meetings which are typically held to discuss any of these issues.
Many other reports are also provided within the application.
4. User Setup/Configuration Questionnaire - Timetable (Master Schedule) Assistant
The Timetable (Master Schedule) Assistant can be configured to meet the needs of each unique school scenario.
In order for it to be 'ready to go' when you receive it, fill in the form below.
When you contact me, you can then send me the 'filled-out' form which will allow me to configure the application.
Click here to view the User Questionnaire (.pdf)
Click here to download the User Questionnaire (Word .doc)
5. Pricing - Timetable (Master Schedule) Assistant
Email to request a no-charge, fully-functional evaluation version of the software. I will also give you an an over-the-phone
discussion/demonstration/tutorial which will teach you how to use the software.
A typical purchase of the software includes initial setup/customization so that the software is configured for your specific school/school board.
No setup or data-entry would be required by the user.
The software purchase is a yearly licence, sold to a specific school.
The Timetable (Master Schedule) Assistant application can be installed on any computers within a school.
Price of the software is $250.00 for a one-year licence (12 months).
Contact to discuss a Board-wide license.
6. Instructional Video - Timetable (Master Schedule) Assistant
The following video explains the use of the Timetable (Master Schedule) Assistant application.
I hope you will watch this video which provides an overview of the Timetable (Master Schedule) Assistant Application and how it can help you.
Note: Information specific to how this app helps when building the Master Schedule starts approximately at 9min 30secs.
7. Frequesntly Asked Questions - Timetable (Master Schedule) Assistant
Click here to go to another page to view TimeTable (Master Schedule) Assistant Frequently Asked Questions
Pete Self